iSuite Accounts Payable

Overview

iSuite Accounts Payable

The Global iSuite Financials Accounts Payable system is a next generation Internet-based application designed to simplify the Accounts Payable and Cash Management process.

Global Software, Inc.'s uniqueness in this market space derives from its ability to close the invoice processing requirements for commercial entities and organizations throughout the world by leveraging the best-in-class web-based application technology that is inherent in iSuite Financials.

By building on Internet advances and seamless integration to the procurement system, Global Software, Inc. creates an efficient Accounts Payable environment to match an invoice to receipts and the purchase order. The Accounts Payable department can concentrate on invoice exceptions as 3 way matched invoices are paid on time with vendor discounts applied.

BENEFITS INCLUDE:

  • Fully scalable and flexible
  • Deployed via Internet/Intranet, hosted by the client at their designated site(s) of choice
  • Cutting-edge connectivity technologies
  • Rapid deployment methodologies
  • Application services consist of several products that work together to manage the Accounts Payable process
  • Examples of applications services include standards-based electronic communications (e.g., EDI, XML), e-marketplace technology, integration to desktop tools, (e.g., Microsoft® Excel) and complete Accounts Payable application.
  • Interactive inquiries with automatic linkage to data throughout the database

Vendor Management

  • System wide vendors with multiple pay to locations
  • Vendor AP Statistics – Inquiry, reports and spreadsheet
  • 1099 coding of invoices and reporting based on the vendor’s Federal Tax ID
  • One-Time Vendor Invoice entry and Payment processing
  • Vendor Merge function

Invoice Processing

  • Invoice import from EDI 810 with 3 way match of invoice, receipt and purchase order
  • Invoice exception processing with system and vendor price tolerances
  • Intercompany accounts automatically created for GL distribution
  • Distribution GL account profiles by vendor or invoice
  • Calculate tax for payment to vendor or GL accrual
  • Process recurring invoices (Daily, Weekly, Monthly, etc.)

Information Retrieval

  • List pages in an easy to read format with multiple selection criteria to filter records from the database
  • Output lists to an Excel spreadsheet or to a web page with the Quick Report option
  • User Report Definition to create custom reports using the delivered report object definitions of the database
  • Output report data to PDF, comma delimited or Excel spreadsheet

Cash Management

  • Multiple Bank accounts with payment reconciliation from manual entry or cleared payments file
  • Payment selection by vendor class, discount due date, vendor payment priority, etc
  • Edit selected invoices prior to committing the invoices for Payment
  • Payment options to print checks, export the check file for EFT transfer, export print images or output custom export file
  • On demand payments (quick check)
  • Void checks with option to delete originating invoices

Features

  • Global iSuite Financials Accounts Payable screen-shot Click to Enlarge

    The Global iSuite Financials Accounts Payable system allows you to match an invoice to receipts and the purchase order. The Accounts Payable department can concentrate on invoice exceptions as 3 way matched invoices are paid on time with vendor discounts applied.

iSuite Accounts Payable Technical Requirements


 
Hardware
Intranet Web Application Server: 8GB RAM, 10GB hard drive space
Database Server: 4GB RAM, 50GB hard drive space
End User: 2GB of RAM
Software
Intranet Web Application Server: Windows 2000/2003/2008 R2 server
Internet Information Server 5.0, 6.0,or 7.0 Net Framework 4.0 Full
Database Server:

Windows 2000/2003/2008 R2 Server

 

End User:

Windows XP or greater

Acrobat Reader 5.0 or greater, Microsoft Office 2007 or greater

IE11 or before